IL


Information Letters

A listing of DADS Letters to Providers is available at
    http://www.dads.state.tx.us/providers/communications/letters.cfm

You are then able to filter by your facility type.


Preadmission Screening and Resident Review (PASRR) Nursing Facility Specialized Services and the Election of Hospice Services
Information Letter #19-03

2018 Cost Report and 2018 Accountability Report Training Information
Information Letter #19-02

Changes to HHSC-Approved Diagnostic Codes for Persons with Related Conditions List (replaces IL #18-04)
Information Letter #18-11

Fiscal Year 2018 Cutoff Dates for Fee-for-Service Yearend Closeout Processing (HHSCA)
Information Letter #18-09

Fiscal Year 2018 Cutoff Dates for Fee-for-Service Yearend Closeout Processing (ALF/NF)
Information Letter #18-08

Daily Care Service Authorization Necessary for the Preadmission Screening and Resident Review (PASRR) Specialized Services Authorization
Information Letter #18-07

Preparing for the Upcoming Fiscal Year 2018 Fee-for-Service Claims Billing Closeout
Information Letter #18-06

Avoiding Mistakes that Commonly Result in Nursing Facility Specialized Services Denial
Information Letter #18-02

2017 Cost Report Training Information
Information Letter #18-01

Effective Date for Enrollment ID/RC Assessments for Individuals in the Home and Community-based Services and Texas Home Living Programs
Information Letter #17-29

Service Limit Exceptions in the HCS and TxHmL Programs for Adaptive Aids and Minor Home Modifications Because of Hurricane Harvey
Information Letter #17-28

Extensions of Eligibility and Individual Plan of Care Authorizations for Individuals in HCS and TxHmL Impacted by Hurricane Harvey
Information Letter #17-26

Changes to HCS Handbook Regarding Results of Residential Visit
Information Letter #17-23

Requesting Durable Medical Equipment and Customized Manual Wheelchairs through the Preadmission Screening and Resident Review Program
Information Letter #17-22

Billing for Preadmission Screening and Resident Review Assessments and Services
Information Letter #17-20

Temporary Extension of Medicaid for Certain Intellectual Developmental Disability Waiver Program Recipients Who Lose Supplemental Security Income and Medicaid
Information Letter #17-19

Fiscal Year 2017 Cutoff Dates for Fee-for-Service Year-end Closeout Processing
Information Letter #17-17

Pre-admission Screening and Resident Review - Quality Service Reviews (replaces IL #14-80 & PL #14-33)
Information Letter #17-14 / Provider Letter #17-22

Preparing for the Upcoming Fiscal Year 2017 Fee-for-Service Claims Billing Closeout
Information Letter #17-13

Requests for Preadmission Screening and Resident Review (PASRR) Specialized Services
Information Letter #17-12

New Billing Codes for Preadmission Screening and Resident Review (PASSR) DME and Therapy Assessments
Information Letter #17-11

Employment Services Web-Based Training
Information Letter #17-10

Process to Request Partial Reimbursement for the Cost of Installation of a Fire Sprinkler System in a Four-Person Residence
Information Letter #17-07

Guidelines for Personal Needs Allowances (PNA) (replaces IL# 07-15, IL# 09-124, and IL# 16-18)
Information Letter #17-06

New Billing Codes for Preadmission Screening and Resident Review (PASRR) Durable Medical Equipment (DME) Assessments
Information Letter #17-05

Person-Centered Planning (PCP)Web-Based Training and Webpage
Information Letter #17-04

2016 Cost Report Training Information
Information Letter #17-01

Automation Changes when Requesting a Level of Need Increase for an Individual
Information Letter #16-40

Waiver Survey and Certification Quality Assurance Surveys
Information Letter #16-37

Deadline Approaching to Update All Intellectual Disability/Related Conditions Assessments to Comply With the International Classification of Disease Transition
Information Letter #16-31

Emergency Response Service Delivery Equipment Options
Information Letter #16-30

Fiscal Year 2016 Cutoff Date for Fee-for-Service Year-end Closeout Processing
Information Letter #16-29

Fiscal Year 2016 Cutoff Date for Year-end Closeout Processing
Information Letter #16-28

Provision of Acute Care and State Plan Services for Individuals Under 21 Years of Age
Information Letter #16-26

New Tool for Reporting Survey Inconsistencies
Information Letter #16-24

Preparing for the Upcoming Fiscal Year 2016 Fee-for-Service Claims Billing Closeout
Information Letter #16-22

Attendant Recruitment and Retention Survey - Action Due April 30, 2016 (replaces IL# 16-14)
Information Letter #16-17

Residential Provider Self-Assessment Concerning Medicaid Home and CommunityBased Services (HCBS) Settings
Information Letter #16-15

Supported Decision-Making Agreement Act
Information Letter #16-13

New Payment Rate Billing Delay
Information Letter #16-12

Medical Level of Need Increase in the Home and Community-based Services Program
Information Letter #16-11

New Billing Codes for Preadmission Screening and Resident Review Custom Manual Wheelchair Assessments
Information Letter #16-10

Form 3618 Required for All Resident Transactions (Admissions and Discharges) (replaces IL# 09-168)
Information Letter #16-08

Change to Qualifications for Service Providers of Community First Choice (CFC)Personal Assistance Services/Habilitation (PAS/HAB) in the Home and Community-based Services and Texas Home Living Waiver Programs
Information Letter #16-06

New Billing Codes for Preadmission Screening and Resident Review Durable Medical Equipment (replaces IL# 15-03)
Information Letter #16-05

2015 Cost Report and Cost Report Preparer Requirements
Information Letter #16-03

2015 Cost Report Training Information
Information Letter #16-01

Pre-Admission Screening and Resident Review – Reviewing and Requesting Changes to PL1s
Information Letter #15-84

Discontinuation of the Intellectual Disability/Related Condition Purpose Code E
Information Letter #15-69

Transition Assistance Services, Pre-enrollment Minor Home Modifications and Pre-enrollment Minor Home Modifications Assessments in the Home and Community-based Services Program
Information Letter #15-68

Preadmission Screening and Resident Review Habilitative Specialized Services
Information Letter #15-60

Claims Submission Using the International Classification of Diseases Tenth Revision (ICD-10), for services provided on or after October 1, 2015
Information Letter #15-59

DADS Review of Community First Choice Services Complaints
Information Letter #15-58

Changes to Submission Instructions for Form 8578 with Relation to the International Classification of Disease Transition in the Client Assignment and Registration System
Information Letter #15-57

Changes to Submission Instructions for Form 8578 with Relation to the International Classification of Disease Transition in the Texas Medicaid and Healthcare Partnership Provider Portal
Information Letter #15-56

Change to Certification Review Process
Information Letter #15-55

Providing Transportation in the Home and Community-based Services and Texas Home Living Waiver Programs (updates IL# 15-28 and IL# 15-29)
Information Letter #15-52

Service Limit Increase for Dental Treatment in the Home and Community-based Services Program
Information Letter #15-51

Fiscal Year 2015 Cutoff Date for Year-end Closeout Processing
Information Letter #15-46

Fiscal Year 2015 Cutoff Dates for Fee-for-Service Year-end Closeout Processing
Information Letter #15-45

International Classification of Disease Transition, and Changes to the Department of Aging and Disability Services Form 8578 and Transition Submission Instructions
Information Letter #15-42

Scheduling Annual Certification Reviews for HCS and TxHmL Programs
Information Letter #15-38

Preparing for the Upcoming Fiscal Year 2015 Fee-for-Service Claims Billing Closeout
Information Letter #15-37

Electronic Visit Verification Requirements for Delivery of Community First Choice Program Services
Information Letter #15-34

Prior Authorization for Preadmission Screening and Resident Review Specialized Services; Prior Authorization for Customized Power Wheelchairs and Rehabilitative Therapy Requests
Information Letter #15-33

Requirements Regarding Electronic Records Maintained by HCS and TxHmL Program Providers
Information Letter #15-32

Implementation of Community First Choice Through the Consumer Directed Services Option for Individuals in the Community Living Assistance and Support Services or Deaf Blind with Multiple Disabilities Programs
Information Letter #15-31

Implementation of Community First Choice in Community Living Assistance and Support Services or Deaf Blind with Multiple Disabilities Programs
Information Letter #15-30

Implementation of Community First Choice through the Consumer Directed Services Option in the Home and Community-based Services and Texas Home Living Programs
Information Letter #15-29

Implementation of Community First Choice in Home and Community-based Services or Texas Home Living Programs
Information Letter #15-28

Approval of a Four-Person Residence Acquired from Another Program Provider
Information Letter #15-27

Processing of Custom Power Wheelchair, Durable Medical Equipment, and Goal-Directed Therapy (Rehabilitative Services) Prior Authorization Requests
Information Letter #15-22

Home and Community-based Service Program Enrollment Process for Individuals Transitioning from a State Supported Living Center
Information Letter #15-19

Nursing Facility Managed Care Transition: Services Covered Under Managed Care
Information Letter #15-18

Deployment of Revised Service Authorization System Online Forms for Enrollments, Disenrollments and Changes
Information Letter #15-16

Nursing Facility Managed Care Transition: Medicaid Managed Care and Service Coordination
Information Letter #15-13

Nursing Facility Managed Care Transition: Selection of a Managed Care Organization Required by Individuals Receiving Hospice Services
Information Letter #15-12

REMINDER - Minimum Payment Amount Program (MPAP) Period Two
Information Letter #15-11

Nursing Facilities -- Claims with Other Insurance Liability
Information Letter #15-10

Changes in Procedures for Completing Form 3071, Individual Election/Cancellation/Update and Form 3074, Physician Certification of Terminal Illness and Availability of Forms 3071 and 3074 in Spanish (replaces IL# 14-50)
Information Letter #15-09

Medicaid Managed Care: Helping Residents Enroll with a STAR+PLUS Health Plan
Information Letter #15-06

2014 Cost Report and Cost Report Preparer Requirements
Information Letter #15-05 & Information Letter #15-05A

2014 Cost Report and Cost Report Preparer Requirements
Information Letter #15-04

Service Backup Plan Requirements Revised
Information Letter #15-02

Minimum Payment Amount Program (MPA) Period Two
Information Letter #15-01

Medicaid Hospice Rates for Federal Fiscal Year 2015
Information Letter #14-85

Discontinuation of the Facility Inventory, Vacancy and Evacuation Status
Information Letter #14-84

2014 Cost Report Training Information
Information Letter #14-83.2

Upcoming Updates to Institutional Claim Submission for TexMedConnect and Electronic Data Interchange Transactions
Information Letter #14-83

Upcoming Updates to Institutional Claim Submission for TexMedConnect and Electronic Data Interchange Transactions
Information Letter #14-82

Program Provider Responsibilities Acute Care Services
Information Letter #14-81

Clarification of HCS Billing Guidelines Host Home/Companion Care and Day Habilitation
Information Letter #14-79

Relocation of the Health and Human Services Commission Document Processing Center from Midland to Austin
Information Letter #14-78

STAR+PLUS Managed Care Resource Information for Transitioned Community Based Alternatives, Primary Home Care and Day Activity Health Services Providers
Information Letter #14-77

Information on Ebola Virus for Providers of Services to Individuals in the Department of Aging and Disability Services Programs
Information Letter #14-76

Per Diem Rates Effective September 1, 2014, for the Nursing Facility Program, Hospice Program in Nursing Facilities and Swing Bed Program
Information Letter #14-72

Nursing Facility Transition: Nursing Facility Changes to the Medicaid Claims Submission Process
Information Letter #14-68

Changes in Procedures for Completing Form 3071, Individual Election/Cancellation/Update and Form 3074, Physician Certification of Terminal Illness
Information Letter #14-50

Billing Process for Long-Term Services and Supports Providers Transitioning to STAR+PLUS
Information Letter #14-49

Fiscal Year 2014 Cutoff Dates for Year-end Closeout Processing
Information Letter #14-45

Fiscal Year 2014 Cutoff Dates for Year-end Closeout Processing
Information Letter #14-44

Expansion of Medicaid Acute Care Services - Provision of Day Activity and Health Services and Primary Home Care for Individuals in Intellectual and Developmental Disabilities Waivers
Information Letter #14-41

Preadmission Screening and Resident Review Minimum Data Set Long Term Care Medicaid Information Rejections
Information Letter #14-33

Clarification Regarding Life Safety Documentation Required to Be Kept in Four-Person Homes (replaces IL #14-19)
Information Letter #14-32

Reassessment Process in Preparation of STAR+PLUS Expansion in Rural Service Areas
Information Letter #14-24

Expansion of the STAR+PLUS Medicaid Managed Care Program to the Medicaid Rural Service Areas
Information Letter #14-23

Preparing for the Upcoming Fiscal Year 2014 Claims Billing Closeout
Information Letter #14-22

Medicaid Coverage of Incontinence Care Supplies and Gloves (replaces IL #13-73)
Information Letter #14-18

Pre-admission Screening and Resident Review Coordination and Cooperation between Local Authorities and Nursing Facilities
Information Letter #14-17

Medicaid Hospice Rates for Federal Fiscal Year 2014
Information Letter #14-15

REMINDER: Applied Income Requirements
Information Letter #14-14

Informal Review Request for HCS and TxHmL Providers
Information Letter #14-13

New Billing Code for Customized Manual Wheelchairs
Information Letter #14-12

Alternate Placement Discussion with Individuals Receiving Continuous Home Care Services in Nursing Facilities
Information Letter #14-11

Implementation of Expanded Utilization Review Activities in the Home and Community-based Services Program
Information Letter #14-10

Additional Home and Community-based Services Program Services Provided through the Consumer Directed Services Option
Information Letter #14-07

Role of the Local Authority's Medical Specialist as Resource to Providers
Information Letter #14-05

Expansion of Medicaid Acute Care Services - Maintaining Continuous Eligibility to Avoid Disruption of Services for Enrolled Individuals
Information Letter #14-04

“Find a Home and Community-based Services Group Home Vacancy” search feature on the DADS Website
Information Letter #14-03

2013 Cost Report and Training Requirements
Information Letter #14-02

Documentation Expectations for Activities of Daily Living
Information Letter #13-76

Revisions to Critical Incident Reporting Requirements
Information Letter #13-67

Level of Care Redetermination
Information Letter #13-65

Four-Person Residence Life Safety Code Certification Process
Information Letter #13-62

Per Diem Rates Effective September 1, 2013, for the Nursing Facility Program, Hospice Program in Nursing Facilities and Swing Bed Program
Information Letter #13-58

Service Backup Plan Requirements
Information Letter #13-57

Changes Related to Service Planning
Information Letter #13-56

2012 National Fire Protection Association 101 Life Safety Code and International Fire Code
Information Letter #13-55

Reminder for Personal Assistance Services Billing: Do Not Bill When a Consumer is in an Institution
Information Letter #13-52

Nursing Facility Assessments and Minimum Data Set Assessment Data Accuracy
Information Letter #13-48

Licensed Vocational Nurse On-Call Pilot Participation Survey
Information Letter #13-46 & Provider Letter #13-22

Fiscal Year 2013 Cutoff Notice for Miscellaneous Claims
Information Letter #13-42

Medicaid Hospice and Managed Care
Information Letter #13-40

Clarification for Medicaid Hospice Providers Enrolling Individuals Residing in a Facility into the Texas Medicaid Hospice Program
Information Letter #13-39

Medicaid Hospice Revocation and General Inpatient Services
Information Letter #13-38

Addition of the Medicaid Hospice Physician Face-to-Face Assessment
Information Letter #13-37

Expiration of Service Limits
Information Letter #13-35

Expired Initial Medical Necessity Determination
Information Letter #13-31

Cost Avoidance Update - Comprehensive Insurance Policies
Information Letter #13-30

Preparing for the Upcoming Fiscal Year 2013 Claims Billing Closeout
Information Letter #13-29

Contract and Fiscal Compliance Monitoring -- Negative Billing
Information Letter #13-28

September 1, 2013 - Single Service Authorization System Implementation
Information Letter #13-27

Texas Home Living Nursing
Information Letter #13-26

Contract and Fiscal Compliance Monitoring - Implementation of Intermittent Monitoring - Effective Date June 1, 2013
Information Letter #13-25

Documenting Delivery of Non-Delegated Tasks by Unlicensed Persons
Information Letter #13-24 & Provider Letter #13-20

Emergency Response Services for Individuals without a Landline Telephone
Information Letter #13-21

Requirements for Evaluating the Use of Restraints
Information Letter #13-20

Contract Re-Enrollment and Required Use of the Electronic Visit Verification (EVV) System in Department of Aging and Disability Services (DADS) EVV Counties
Information Letter #13-19

Pre-filling Medication Planners
Information Letter #13-18

MDS 3.0 Section Q: Referral to the Community: Nursing Facility (NF) Responsibilities and Local Contact Agency Information (replaces IL #11-57 & PL #11-20)
Information Letter #13-17 & Provider Letter #13-12

Cost Avoidance Update - Medicare Supplemental Insurance Policies
Information Letter #13-13

Single Service Authorization System Implementation
Information Letter #13-12

Applied Income Requirements
Information Letter #13-11

Cost Avoidance Project - New Report Available
Information Letter #13-10

Implementation of the Cost Avoidance Project – February 22, 2013
Information Letter #13-09

Pre-Admission Screening and Resident Review (PASRR) Process Changing
Information Letter #13-08

Rate Changes for Cost of Living Adjustments (COLA) Effective January 1, 2013
Information Letter #13-06

2012 NFPA 101 Life Safety Code and International Fire Code
Information Letter #13-05

Implementation of the Cost Avoidance Project -- February 2013
Information Letter #13-04

Access to facilities by Disability Rights Texas
Information Letter #12-90

2012 Cost Report Changes and Training Opportunities
Information Letter #12-88

Handling of Sensitive Personal Information and Breach Notification
Information Letter #12-86

Payment Rates Effective October 1, 2012
Information Letter #12-85

Pre-Admission Screening and Resident Review (PASRR) Process Changing
Information Letter #12-84

Changes to the Medicaid Eligibility Service Authorization Verification (MESAV) Effective November 2, 2012
Information Letter #12-83

Notification of Investigation Finding by the Texas Department of Family and Protective Services
Information Letter #12-81

Expedited Home and Community-based Service Program Enrollment Process for Individuals Transitioning from a State Supported Living Center
Information Letter #12-77

Reminder for Personal Assistance Services (PAS) Billing: Do Not Bill When a Consumer is in an Institution
Information Letter #12-76

Pre-Admission Screening and Resident Review (PASRR) Process Changing
Information Letter #12-72

Notice of Activities to be Conducted Under the Authority of the Centers for Medicare & Medicaid Services by Medicaid Integrity Contractors
Information Letter #12-65

Form 3071 Individual Election/Cancellation/Updates
Information Letter #12-61

Change in Policy Regarding Supported Employment Referrals to the Department of Assistive and Rehabilitative Services
Information Letter #12-60

Cost Avoidance Project for Texas Department of Aging and Disability Services Long Term Care
Information Letter #12-59

Changes to Contract and Fiscal Compliance Monitoring Review Periods and Tools
Information Letter #12-58

Additional Required Signature to Forms Requesting Adaptive Equipment -- Nursing Facility Administrator
Information Letter #12-55

Clarification of Provider Role when Individuals Receiving Waiver Services are Admitted for In-patient Psychiatric Treatment
Information Letter #12-47

Changes to Information Letter No. 11-151, Enforcement Schedule for Nursing Changes for HCS Waiver Program
Information Letter #12-46

Revised Form 2465 for Specialized Services Requests - Occupational Therapy (OT)/ Physical Therapy (PT) and Speech Therapy
Information Letter #12-45

Retroactive Medicaid Eligibility and Billing for Nursing Facility Room and Board in the Medicaid Hospice Program (replaces PL #02-06)
Information Letter #12-39

Use of Form 3618 when an individual residing in a nursing facility elects hospice (replaces IL #11-88)
Information Letter #12-36

The STAR Program in the Medicaid Rural Service Area Involving Individuals Enrolled in 1915(c) Waiver Programs
Information Letter #12-35

How to Check for Long Term Care Claim Payment Information
Information Letter #12-32

Reminder Regarding the Correction of Medicaid Hospice Forms
Information Letter #12-29

Notification of the Death of an Individual
Information Letter #12-28

Notification to DADS Regarding Department of Family and Protective Services (DFPS) Investigation
Information Letter #12-27

Expansion of STAR in the Medicaid Rural Service Areas
Information Letter #12-26

Documentation of Progress toward Individualized Outcomes
Information Letter #12-25

Supplemental Provider Information for STAR+PLUS March 1, 2012, Expansion into Lubbock, El Paso and Hidalgo Service Areas
Information Letter #12-23

Entering Nursing On-Call Service Data into the Client Assignment and Registration (CARE) System
Information Letter #12-22

New EDI 5010 Diagnosis Code Requirement -- affects Claim Submission and Payment
Information Letter #12-21

Community Based Alternatives Dental Buffers
Information Letter #12-20

Expectations for List of Excluded Individuals and Entities checks
Information Letter #12-19

Medical Necessity and Level of Care 3.0 Assessment New Version
Information Letter #12-18

Changes to Minimum Data Set effective April 1, 2012
Information Letter #12-17

Nursing Facility Diversion Procedures for Individuals at Imminent Risk of Nursing Facility Placement
Information Letter #12-16

Monitored Medication Dispensing Units as an Adaptive Aid
Information Letter #12-14

Comprehensive Nursing Assessment
Information Letter #12-11

Implementation of Expanded Utilization Review Activities
Information Letter #12-10

Managing the Most Frequent Rejected and Denied Provider Claims
Information Letter #12-08

Delay in Cost of Living Adjustments
Information Letter #12-03

2011 Cost Report and Cost Report Training Requirements
Information Letter #11-162

Maintaining Accurate Information of Delegation Status in HCS Foster/Companion Care Homes
Information Letter #11-152

Enforcement Schedule for Nursing Changes for HCS and TxHmL Waiver Programs
Information Letter #11-151

Electronic Document Submission Pilot
Information Letter #11-147

Expansion of Money Follows the Person Options to Include Programs of All-Inclusive Care for the Elderly (PACE)
Information Letter #11-124

Mortality Reviews
Information Letter #11-113

Changes to Requirements for Requesting Informal Reviews Effective September 1, 2011
Information Letter #11-111

Process For Refunding DADS When a Provider is Paid by Private Insurance
Information Letter #11-109

Clarification of IL #11-07, Regarding the Obligation to Identify Individuals or Entities Excluded from Participation in Federal Health Care Programs
Information Letter #11-102

Identification of Residents' Trust Fund Accounts
Information Letter #11-69

Reminder Regarding Protecting Confidential Information
Information Letter #11-68

Accounts Containing Personal Funds
Information Letter #11-65

Minimum Data Set (MDS) 3.0 Section Q: Referral to the Community-Responsibilities and Local Contact Agencies Information (replaces IL #11-37 and PL #11-08)
Information Letter #11-57

Dental Coverage
Information Letter #11-53

Marketing Practices of Durable Medical Equipment Suppliers in Medicaid Nursing Facilities
Information Letter #11-40

Relocation Contractor Staff Access to Nursing Facility Residents and Clinical Records and Access by Nursing Facility Residents to Other Representatives of Community-based Organizations (Replaces IL No. 07-107)
Information Letter #11-38

Responsibility to Report Increases in Monthly Resident Income or Resources
Information Letter #11-35

Documentation Requirements for the Medically Dependent Children Program
Information Letter #11-29

Trust Fund Accounting Related to Incurred Medical Expenses (IMEs)
Information Letter #11-25

Per Diem Rates Effective February 1, 2011, for the Nursing Facility Program, Hospice Program in Nursing Facilities, and Swing Bed Program
Information Letter #11-20

Availability of Customized Power Wheelchairs in Medicaid Nursing Facilities
Information Letter #11-12

Availability of Specialized Services in Medicaid Nursing Facilities
Information Letter #11-11

Updated Information Regarding the Obligation to Identify Individuals or Entities Excluded from Participation in Federal Health Care Programs
Information Letter #11-07

Preadmission Screening and Resident Review (PASSAR) and the Comprehensive Minimum Data Set Completed on Admission
Information Letter #11-06